Optional:  Before you download and print your W-2s, you can run the Employee W-2 Summary Report to view the amounts for each employee to confirm everything is correct.

• Reports > Payroll Tax Reports > W-2 Forms.
• Select the year. 
• You may have up to two options when selecting which W-2s to download:
  • Download and Print for employees with paper copies only.  This will produce a PDF containing W-2s only for those employees who have not consented to receive an electronic copy of their W-2 in their employee portal.  
  • Download and Print for Selected Employees.  If you need to download all or selected employee W-2s, choose this option and select the employees in the dropdown list.
• Select your Print Option.  You have two options for printing W-2 Forms:
  • Option 1:  Use Blank Paper
  • Option 2: Use Blank 4-Up Perforated Form
    
• Click “Download.” A PDF document will open showing the W-2 forms in the format you selected, for the employees you selected.
  
• Load either your blank printer paper or perforated blank forms in your printer, depending on your print option selection.
• Print W-2 forms from the PDF document.  We recommend you save this document to your computer so you can reprint W-2s if needed.

Once you have downloaded your W-2s, you can now review them and post an electronic copy to each employee in their employee portal.