How to invite an employee to register for their employee portal
You can send a registration invitation email to each employee. When the employee receives the email invitation, they can sign up for their employee portal and access the portal immediately.
There are three ways to send an employee a portal registration invitation email:
- During the Setup Wizard: As a new customer when you add employees in the wizard, enter their email address (it can be either a business or personal email) and check the box “Send Employee Portal Registration Email.” The invitation will be sent to this email address when you finish adding the employee.
- Adding a new employee after the Wizard: When you add a new employee anytime after you have completed the setup wizard by going to Payroll > Employees > Add Employee, enter their email address and check the box “Send Employee Portal Registration Email.” The invitation will be sent to this email address when you finish adding the employee.
- Existing employees already added: For existing employees you have already added,
Payroll > Employees > Employee List > Select Employee Name. - Click the “Employee Portal” tab on their record.
- If the employee does not have an email address entered in their record, click “Add Email Address” and enter the employee’s email, and click “Save.” Then click “Send Invite.”
- If the employee already has an email address on their record, click “Send Invite.”
- You will see a green confirmation message at the top of the page “Employee Portal Invitation Sent!”
Payroll > Employees > Employee List > Select Employee NameIn each of the three scenarios above, the employee will receive an email with registration instructions. The email will be sent to the employee from “Do-Not-Reply@approvepayroll.com.” Here is what the email to the employee looks like:
The employee will click the link in the email to go to their registration page. They will create their own username and password, and can update their own email address, if needed. When they click “Register and Log In,” they will immediately be logged into their portal.
For security reasons, the employer will not have access to employee usernames and passwords.
The employee will be able to reset their own password, as long as they have a valid email address on their record.
Employees who already have portal logins will be prompted to enter an email address for password recovery the next time they log in.
Related Articles
Communicating the Employee Portal w/Sample Email
Via the Employee Portal, you can give your employees access to their own payroll, direct deposit information. Additionally, if you are a Time & Attendance user, employees can enter and approve their own time and view past time cards, run reports, and ...Employee Portal Login FAQs
Employee Portal Login FAQs www.payrolltime.com > Employee Portal Login Link Employee Portal Automatic Email Invite Q. How do I know my username and password? A. Your employer may send you an email invitation to sign up to use the employee portal. ...How an Employee Gives Electronic W-2 Consent in the Employee Portal
Electronic W-2 Consent from Employees You can deliver employee W-2s using more than one method. Background IRS Publication 1141 allows employers to provide employees with an electronic copy of their Form W-2, as long as the employee has a way to ...Posting Electronic W-2s to Employee Portal
Background: Posting Electronic W-2s According to IRS Publication 1141, the IRS allows employers to provide employees with an electronic copy of their Form W-2, as long as the employee has a way to receive the W-2 electronically, and has consented to ...W-2 Corrections after Posting to the Employee Portal
You can still make corrections to a W-2 after you have already posted to the employee portal. Make the needed corrections to payroll Download the W-2s again and review to make sure they are correct Click “Post to Employee Portal” again. The ...