Payroll Detail Report

Payroll Detail Report

The Payroll Details report shows all payroll activity for employees, including prior payroll history entries, payroll updates, and paychecks processed. 

You can view one employee or all employees, and select the pay date range. This report is especially helpful your first year customer if you entered prior payroll information, as the report gives totals for prior payrolls.  By default, activities from all sources will be included in the report.  You can also choose select one or multiple sources at a time:

  • Paycheck:  Any checks actually processed.
  • Payroll History:  Year-to-date history you had entered for checks that were processed before you started.
  • Payroll Update:   Any edits or corrections you made to checks in the payroll software.
  • Tax Rate Change:  If you made any changes to a tax rate that triggered a payroll adjustment, the adjustment details would appear here.
  • System Edit:  This source is not used often, and only happens if there is an automatic adjustment needed to your account.
  • Prior Payroll Tax Adjustment:  This is a result of any tax adjustments based on year-to-date history you had entered from a prior payroll provider.
  • Voided Paycheck:  Any paychecks you have voided.

You have four grouping options:

  • Check: will display each check detail separately, including whether it was an actual paycheck, a payroll update, or a prior payroll history entry, and the check transaction date and time. Note the transaction date and times are in your company’s time zone.
  • Pay Date: will aggregate all checks together for each pay date in the date range.
  • Employee: will aggregate all checks together for one employee, helpful if you need to look up year-to-date earnings. This grouping is shown in the above sample screenshot.
  • Total: will aggregate all employees’ checks together. Use this option to view the total for all employees.

You can export this information into a CSV file, for importing into another system.  Click the “Download Spreadsheet” link under the selection dropdown boxes at the top of the report.   A CSV file will download and contains all of the earnings, taxes, deductions, and net pay for each employee.

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