Using The Time Punch Feature ​

Using The Time Punch Feature ​

You can set up your employees to “punch” in and out on their time cards in their employee portal using the actual time of day.  Employees will not be able to change these punched in and out times.  Only you as the employer can make corrections to the time entries.

When adding a new employee, select “Time Punch” for their Time Card Entry Type.

To set up an existing employee for time punch:

  1. Payroll > Employees > Employee List > Select Employee Name > TIME Info > Edit
  2. For the Time Card Entry Type, select “Time Punch.”  If the employee is set to “Manual,” they can edit their time cells regardless of the actual time of day.
  3. Click Save Employee.

EETimeEntryType

 

 

When the employee logs into their employee portal to view their time card, they will see two extra punch buttons.

EEpunch

 

The employee can only either click “Punch In” or “Punch Out” to enter the current time on their time card, and their time entries are automatically saved.  They cannot manually enter in and out times in the cells.  They can, however, still manually add “Other Hours” such as 8 hours of vacation.  They will need to save any hours manually added to the time card.

The punched times use Greenwich Mean Time, adjusted by your company’s time zone setting under the Dashboard > Account Settings > Company Info.  Time punches will also be adjusted when Daylight Savings Time is in effect.

Making Corrections to Time Punches

If an employee misses a punch or needs to correct a punch, they will not be able to make this correction themselves.  They will need to ask you directly to make a correction for them.  For instructions on how to edit your employee’s time cards, see Managing Time Cards.  It is recommended that you keep documentation of any punches you manually edit.  A correction request feature will be coming soon.


    • Related Articles

    • EDITING AN EMPLOYEE’S TIME-OFF BALANCE

      Background You can manually add and remove hours from an employee’s time-off “bank” of hours. You can make the same edit for multiple employees at one time, or just one employee. Also see: Setting Up Time-Off Hours Managing Time Off Using Time-Off ...

    • Sending Approved Time Cards to Payroll ​

      After you approve all employee time cards for the pay period, they are ready to send to payroll. When you click the Send to Payroll button, the hours will automatically fill in the Payroll Entry sheet when you start a new payroll. Note that no more ...

    • Employees Time Card: Entering Hours

      If your employer offers timekeeping, and you are an hourly employee, follow these steps to enter your time. Note: If this time card has already been approved by a manager, you will see the word “Approved” in the top right corner. If the time card has ...

    • Using Time-Off Hours in a Payroll

      Background If you keep track of your employees’ available and taken time-off hours such as vacation or sick leave, there are a few things to be aware of, depending on how and when you enter an employee’s hours as they take them. If you have Time & ...

    • Managing Time Off ​

      You can keep track of employee time-off balances, such as vacation, sick, or personal time. You will first need to set up the hour codes you want to use for time off.  See Setting Up Time-Off Hours for instructions. Payroll > Time & Attendance ...